1-4 Yrs Experienced Employee specialized in Finance – General/Cost Accounting or equivalent.. Loan-Related Assists in preparation of Cash Receipts Voucher for cash or check collections. Assists in update of Official Receipts Schedule (Cash Receipts Book) daily. Assists in identification of all receipts reflected in each cash in bank accounts and records corresponding journal entries in the accounting system. Coordinates with payment officer/IT counterpart for the recording and monitoring of loan releases (e.g. report for of breakdown of principal and processing/management ) Assist in the reconciliation of loan releases and repayments in the absence of assigned payment officer. Checks documents for write off of receivables and prepares journal entries. B. Cash Advances Reviews requests for payment for cash advance and liquidation reports and prepares corresponding journal entries for approval. Validates supporting documents per request for payments and coordinates related concerns with requestors. C. Supplier/ Vendor Payables Ensures the accuracy of supplies received from and returned to suppliers, as well as accurate and prompt payment to suppliers. Prepares payable voucher and ensures all financial transactions are valid and properly recorded. Prepares schedules for the monitoring of payments to contractors/suppliers Attends to supplier’s inquiries and/or complaints in connection with unpaid accounts or any discrepancies. Reviews operational expenses/ billing due for payment. Checks proper approval of payment from concerned departments/signatories and examines required documents. Prepares check vouchers and checks for approved requests for payments and records corresponding payments.
Releases checks and other payments based on scheduled/ due dates. Attends to and responds to queries from internal clients according to standards set by the Company. D. Cash Management Provides daily cash position/cash flow statement. Checks the day-to-day fund receipt and disbursements of the Company (checks, verifies and reconciles bank deposits and bank payments) Assumes the checkbooks, passbook, bank statements, and other bank related documents. Monitors all series of checks (unused, unreleased, post dated, cancelled) E. Tax Preparations and Reporting Prepares reconciliation of 1601E, 1601F, 2551M on a monthly or quarterly basis, as applicable. Prepares and files assigned tax forms. Prepares 2307 forms for payment of purchase of goods and services, cash dividends, and other transactions as necessary. Updates summary of withholding taxes files after filing to eFPS. Assists the Finance hierarchy in the preparation of supporting documents for payment of taxes. Coordinates with Finance hierarchy regarding any concern related to tax implications of the transactions prior to processing of request for payments. F. Reporting and
Documents Management Assist in preparation of bank reconciliation. Prepares necessary additional schedules and reports as requested by Finance hierarchy. Updates the assigned monitoring schedules. Maintains an orderly file of suppliers’ invoices, purchase orders and debit memos. Updates and secures a copy of significant contracts (hard and soft copy). G. Others Takes on other duties and responsibilities that may be assigned from time to time and in the absence of other Accounting Officers.
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